Our Services

Acuity Management provides a wide range of services designed to give brokers an
all inclusive management solution for their brokerage.

CREATION     |     MARKETING     |     TECHNOLOGY      |     MANAGEMENT     |     TRAINING     |     ACCOUNTING    |     ALL


Full list of Acuity Services

Initial Brokerage Items and services include:

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Creating Corporations
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Filing Tax Documents
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Filing State Licensure
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Joining the Board
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Creating Agent Contracts
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Creating Agent Procedures
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Creating Bank Accounts
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Creating Digital Payment Systems
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Setting Infastructure & Technology
- Phones, Internet, Scanning, Copying, faxing, Document storage, …

With a physical brick and mortar office

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Find and lease/purchase space
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Create Professional layout / build out
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Create Branding aand signage
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Establish network Security
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Purchase & Place furniture and shared hardware
- Computers, kiosks, desks, tables, and TVs.
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Virtual Receptionist
 
 





Branding & Marketing services include:

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Initial Marketing Setup
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Creation of an entirely new updated 21st century brand
- Logo, design scheme, flyers, signs, open house signs, email signatures, letterhead, sign in sheets, brokers open sheets, envelopes, folders, banners, building signs, post cards, mailers, brochures, listing presentations, REO presentation, power point, business cards, window signage, CRM and sphere, website, facebook, youtube, linked in, realtor.com, trulia, google apps, Listhub, mail chimp, email marketing and listing updates
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Email Marketing campaigns
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Creations of ALL OFFICE listing marketing materials
- Flyers, postcards, mailings, brochures, listing presentations, emails, craigslist ads, open houses, open house ads and materials
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Listing Photos  and Videos   - Additional fees apply
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Brokerage Website
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Professional Ads and Publications
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Social Media Branding and Creation

Technology & Support Services include:

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Hardware Support
- Computers, phones, printers, copiers, TVs...
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Online systems
- Cloud based email, Paperless files, sharing, compliance...
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Phones, extensions, voicemail, auto attendants
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Internet, wifi, networks, switches, modems, hubs,etc…
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Malware removal, viruses, crashes, etc…  - ( Additional charges my apply )
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Mobile apps, mobile business, mobile devices and tablets
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Security, monitoring and audit
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Upgrades, new tools, Tech research and cutting edge system development
Initial Management Items and services include:

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Creation and maintenance  of office procedures
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Renewals of licenses, agreements, insurance…
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Maintaining professional relationships ( DBPR)  with agents and vendors
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Complete  and file all office paperwork
- Agents contracts, W9s, driver’s licenses, office licensure , etc…
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Business analysis and growth
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Business planning and coordination
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Opening and closing of office ( Dedicated Staff or virtual )
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Receptionist : Answering phones and Directing Traffic ( Dedicated Staff or virtual )
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Answering questions from entire office
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Brokerage goal planning and implementation
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Statistics tracking and information
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Ordering of necessary equipment
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Maintaining office paperless file structure, organization, maintenance and simplicity
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Manage sharing and delivery of all office necessities ( online and offline )
- Calendars, emails, online portals, passwords, etc…
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Organize and maintain spreadsheets for each office function
- Inventory, passwords, utilities, …
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Respond to any requests or necessities regarding the office or the agents
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Maintain and constantly update office compliance system ( Dotloop )
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Communicate with landlord regarding questions, concerns or problems
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Coordinate and possibly attend office meetings and vendor appointments

Training & Consultation includes:

Training

 
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Online marketing
 -  Web content, organic SEO, Paid advertisements, brand optimization, online reputation management, web management
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CRM and client management solutions and marketing
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Mobile apps and mobile business
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Face to face business creation and Scripts
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Marketing and brand creation
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Advertising and proper ad spending
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Real Estate systems
- MLS, tax records, zillow, realtor.com, Dotloop, list Hub, zumper, IDX broker….
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IT systems and infrastructures
- Dropbox, phones, copiers, computers, google apps, mobile devices, etc…
 
 
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Social media marketing
- Facebook, linkedin, twitter, youtube, pinterest, instagram…
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Direct mail and email marketing and farming
 
 

Consultation

 
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Online marketing
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Advertising and proper ad spending
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IT systems and infrastructures
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Social media usage and growth
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Brokerage business analysis and growth
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Agent growth and  team growth
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Business, and best practices
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Motivation and exceeding goals



Accounting & Reporting includes:

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Receive, document, pay, organize and store all office bills, dues, fees, payments, statements
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- Rent, phones, internet, copier, supplies, professional bills, licensure, insurance
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Receive document and pay all agent commissions, referrals, and fees ( copies etc…)
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Record and cut all checks and payments:  Payroll, Commissions, owner draws, etc…
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Record and document all deposits, closing and checks into the proper accounts
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Produce Biweekly Financial reports for the Broker


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End of year tax data collection and reporting to CPA
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End of year 1099s and agent documentation
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Monthly reconciliation of accounts
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Financial Planning and cost comparison
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Ordering of Accounting supplies, stamps, checks, slips…
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Researching and rectifying fraudulent or erroneous charges on any account
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Keep detailed records of EVERYTHING!  Usually paperless or scanned and filed